As the person responsible for the development and growth of your team, juggling the busiest time of the year with your responsibilities as a manager and coaching teams can be a real challenge, and it is easy for things to start to slip.
We can all agree that, regardless of your industry, surviving at work this Christmas period is a stress that will be weighing on a lot of people.
Whether it’s the stress of preparing for the festive season, finding time to plan for next year, or just trying to get work complete this side of Christmas, the November-December period can be the cause of a lot of stress and anxiety for a number of people.
According to HuffPost, December is the month where the largest increase in work-related stress is recorded.
This often means that ensuring you make time to coach and develop your team is absolutely vital to ensuring that your team is providing a great customer experience, and that they feel supported to do it.
After-all, we know that an established coaching framework can help teams improve their performance by as much as 41%.
So how do you ensure you keep on top of it all?
Here are our top 3 tips to keep your team engaged, on task and feeling supported over the busy season.
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Run a Daily Standup
The daily Standup meeting was first developed as part of the Agile framework to help developers manage their workload, and to allow them to quickly adapt to change while working towards a common goal.
You’ll probably already be doing something along these lines every morning with your team – discussing things like; sales targets for the day, any daily tasks and operational duties.
Following the format of a standup meeting is a great way to structure your mornings, save time with fewer meetings, reduce roadblocks and keep your entire team aligned to your common goals.
Start with a 10-15minute full team meeting and work have each person answer these three questions:
- What did you do yesterday?
- What are you going to do today?
- What things are blocking your progress?
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You might not get the opportunity to pull each of your team members into a weekly one-on-one session during peak trade or busy times of the year. That’s why it’s important to find opportunities to provide feedback and coaching throughout the day and provide ‘just-in-time’ feedback.
This means that you are providing meaningful feedback about your team member’s performance, directly after their interaction with a customer.
Just-in-time feedback gives your team encouragement, and guidance as soon as they need it. The theory behind this approach is that it’s better to offer less feedback more regularly.
In fact, we cover the importance of regular feedback and coaching in our Leading Others programme because we know that just-in-time feedback helps to:
- Identify problems with skill or behaviour quicker
- Immediately reinforce positive behaviours
- Reduce the need for lengthy performance reviews
- Sever the link between performance and remuneration
These conversations are also less formal and should be viewed as two-way conversations. This gives employees space to share new ideas and give feedback back to their managers and the company.
This type of open dialogue and collaboration is a great driver of innovation.
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As your workload starts to increase, you may find that there just doesn’t seem to be enough hours in the day to get everything done!
It could also mean that you simply might not be able to get around all your team members to provide the feedback and coaching they require.
So what’s the solution?
There are a number of benefits of peer-mentoring including; improving team morale, increasing retention, speeding up onboarding and, of course, saving you time.
Pair up the more experienced members of your team up with the newest members, and encourage peer-to-peer coaching. This is a super powerful way to transfer the knowledge of your best team members to the new guys and free some of your time up throughout the day.
Remember, although it is easy to let your usual daily routine and coaching activities slip to the side when it starts getting busy over this peak trade time, you are the single most impactful tool in increasing your team’s performance!
Remember, by ensuring you maintain a great coaching routine, you could increase the performance of your team by as much as 42% – so don’t let your coaching fall by the wayside!
Change it up, run your morning training sessions, get on the floor and coach ‘just in time’ and utilise the talent you have in the team – You’ll thank us for it later.